Policies and Procedures

Meeting with Students

  • Mentors and students must meet on site during operating hours, in the presence of paid staff.
  • Mentors may not transport students in personal vehicles.
  • Mentors should avoid conflicts of interest, e.g., promoting personal religious or political beliefs, selling to students, etc..

Site Safety Procedures

Know the site's emergency and safety procedures.

Bell system

Lockdown procedures

First aid

Infection control

Fire extinguisher

Weapons policy

Volunteer Background Check

Complete the background check form provided by the site coordinator. If the site does not have a verification process in place, complete the State of Oregon's background check form and submit it to the coordinator.

Mandatory Reporting

All volunteers working with Oregon youth are considered mandatory reporters; cases of suspected child abuse and neglect must be reported. This DHS guide can help explain the meaning of mandatory reporting.

Call 1-855-503-SAFE (7233). This is the toll-free number used to report abuse or neglect of any child or adult to the Oregon Department of Human Services.

For questions about mandatory reporting visit Oregon’s Department of Human Services' website.


Mentors, upon signing the Volunteer Agreement, agree to keep all student information private and confidential. This includes:

Financial information

College applications

Scholarship applications


Personal information