Reporting data

Site Reports

Progress Report: Coordinators are required to file a semi-annual report (through the OSAC Portal) by January 15 and May 15 each year. Coordinators may use these optional documents to track the data to be reported:

Other useful tools to help with the progress report process are the Coordinator Progress Report Instructions document and the support video.

Coordinators must upload their reports as .csv files. If your report is currently in an Excel workbook file (.xlsx or similar), you can convert it to a .csv file using Excel's Save As function, and then selecting CSV from the drop-down of files types.

STudent Tracking

Student Permission Form: This document is required for students to participate in ASPIRE. This document should be signed by Parents/Guardians. Also available in Spanish.

Student Tracker: This two-sided document asks for the student's contact information, post-secondary goals, and related high school activities; it is helpful to have students fill out their side of the Student Tracker during their first meeting with a mentor. The reverse side of the Tracker is for mentor use only; volunteers will record the date and length of time of each meeting, along with a brief note on what they and the student worked on when they met. For the middle school program there is an optional tracker that can be used.

Student Participation List: Coordinators are required to complete this list (through OSAC Portal) by May 15 each year (see training video). This list should only contain students who have met with a volunteer mentor at least once through the academic year. The Student Participation List Instructions document is a helpful guide to this process.


ASPIRE Coordinators may have access to FAFSA Plus+ to monitor their students' completion of the Free Application for Federal Student Aid (FAFSA). You can learn more about the FAFSA Plus+ program through OSAC. The following guides help coordinators navigate FAFSA Plus+: