Policies and Procedures

Volunteer Background Check
Complete the background check form provided by the site coordinator. If the site does not have a verification process in place, complete the State of Oregon's background check form and submit it to the coordinator. 


Mandatory Reporting 
All volunteers working with Oregon youth are considered mandatory reporters; cases of suspected child abuse and neglect must be reported. This DHS guide can help explain the meaning of mandatory reporting.
  • Call 1-855-503-SAFE (7233). This is the toll-free number used to report abuse or neglect of any child or adult to the Oregon Department of Human Services.
  • For questions about mandatory reporting visit Oregon’s Department of Human Services' website.

Confidentiality
Mentors, upon signing the Volunteer Agreement, agree to keep all student information private and confidential. This includes:
  • Financial information
  • College applications
  • Scholarship applications
  • Transcripts
  • Personal information  

Meeting with Students
  • Mentors and students must meet on site during operating hours, in the presence of paid staff.
  • Mentors may not transport students in personal vehicles.
  • Mentors should avoid conflicts of interest, e.g., promoting personal religious or political beliefs, selling to students, etc..

Site Safety Procedures
Know the site's emergency and safety procedures.
  • Bell system
  • Lockdown procedures
  • First aid
  • Infection control
  • Fire extinguisher
  • Weapons policy